Axes Software » WMS – Warehouse Management System

xTrack WMS

WMS – Warehouse Management System

It has happened to our customers:

  • Doubling the delivery capacity with the same human and material resources
  • Increasing from 3000 to 7000 lines processed per day with 20% fewer employees
  • Delivery with 2 people instead of 6
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What are the benefits of a WMS solution?

xTrack WMS is aimed at managing the activities in warehouses, distribution, courier, 3PL, production and others. 

Decrease in returns

– 60%

Delivery accuracy

+ 98%

Stock accuracy

99,8 %



Storage space optimization

+ 30%

Less time needed for stocktaking

– 50%

Increased worker productivity

+ 35%

Increase in number of deliveries

+ 35%

Choose the type of business you need WMS for

WMS for 3PL / Fullfilment

WMS for 3PL / Fullfilment

WMS (Warehouse Management Software) enables 3PL companies to make the right decisions when storing products, picking and shipping orders to their customers.

WMS for Distribution

WMS for Distribution

The success of distribution companies depends on the accuracy of the information managers have at their disposal, cost control, optimization of workflows and customer satisfaction.

WMS for Production

WMS for Production

Integrated control of the supply chain processes on production lines and of stored finished products is provided either independently through WMS or by linking WMS to MES.

WMS for e-Commerce

WMS for e-Commerce

WMS for e-Commerce is the solution that guarantees the scalability of your online business and ensures that orders are delivered in a much shorter period of time.

WMS for Retail

WMS for Retail

WMS enables accurate visualization of stock levels and real-time data, offering support to managers during their forecasting and supply planning processes.

WMS for Pharma

WMS for Pharma

xTrack WMS successfully automates complex work processes in pharmaceutical warehouses, where many legislative restrictions apply and therefore need to be taken into account.

xTrack WMS case study at Mobexpert

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xTrack WMS case study at Uniprest

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xTrack WMS functionalities

Goods Management

Warehouse management is an essential feature of a Warehouse Management System application. By implementing the xTrack WMS solution, your company will have ensured the information flow necessary for a full concordance between the data about the existing stocks in ERP and the real situation of the stocks in storage. This correct and permanent reflection of the stock offers the optimal balance between the written and the factual stock. Based on this balance, you will have an efficient management of the goods, which will maintain its accuracy in all the operations it passes through.

Goods management can be understood as two important coordinates:

• maintaining the accuracy of stocks through automatic monitoring of their mobility.  The xTrack WMS application fully covers this functionality so that any operation involving freight inflows, moves, exits, rebates, etc. it is recorded by the system and reflected in the written and factual stocks.

• inventory dynamics directly influenced by current operations in the warehouse.  In order to reduce the human decision-maker, the application uses a system of tasks through which operations involving the handling of goods are fully automated through mobile terminals. 

Storage Space Management

The management of storage space can raise many problems when done without an information base to ensure the permanent optimization of locations and quantities in each item. Moreover, the storage space is a dynamic space in a permanent change, and the change, in turn, is influenced by working times. A repository can be organized using the xTrack WMS application. In the first stage, the installation of the application involves conducting an inventory in order to reflect the existing stock in the application. Through this inventory, xTrack WMS establishes the link between the item and the location and provides an accurate overview of the stocks in the warehouse. Basically, you know what goods are in the warehouse and where they are.

The management of the storage space is found in each of the current operations in the warehouse and is performed automatically by the system based on its configurations that take into account the operational specifics of the business.

At the same time, the xTrack WMS application also takes into account the types of storage spaces: pallet storage locations, picking locations, island locations, etc. Management, storage areas, etc. can also be configured. Warehouse labeling is an essential condition for the application to record and identify locations each time. Based on the warehouse map, the system provides a clear picture of the space for the goods and does not allow errors to occur due to mismanagement.

Thus, within:

• incoming commands – the  application indicates to users the location and quantity of goods to be moved.

• output commands  – picking is done from the locations indicated by the system, and quantities and items are specified in tasks.

• replenishment of picking locations  – the system manages items, quantities and locations.

• inventory  – all locations can be inventoried, and the operation provides a clear overview of existing stocks in the warehouse.

Management of Human Resources in the Warehouse

Human resources are one of the most important resources within the organization. Proper management of it in terms of activity and time is a priority for any company. Through the xTrack WMS application, your company acquires two essential advantages:

• Management of human resources in the warehouse through activities.The xTrack WMS application provides a dynamic allocation of activities for each user. There are two types of users in the system: BO (back office) and FO (front office). User rights are configurable in the application so that only those activities for which he is qualified can be assigned to a user. In general, back office operators are those who work in offices, while front office operators are those who perform the tasks generated by the system. One of the main features of the activities is the tasks. A task is an action assigned by the application to a warehouse worker to execute. For example, the picking task tells the warehouse operator where to pick up the goods, what goods to pick up from the shelf, and the quantity.

• Increasing the efficiency of human resources through shorter execution times. The implementation of the task operation mode made that, in the xTrack WMS application, the execution times of the operations decreased exponentially.

Management of Material Resources in the Warehouse

The material resources in the warehouse mean all those material goods that make up and make a warehouse operational. Among them are: shelves, pallets, trolleys, forklifts, leases, etc. Their management requires the most judicious and efficient use for maximum efficiency during use.

Regarding the shelves, the management refers mainly to the way in which the algorithms of the application are set so as to manage the locations according to the degree of occupancy, of articles, of position within the warehouse. By labeling the locations of each row in advance, your repository will be like a map that the xTrack WMS application uses in its current operations. The system has location-item-quantity data and cannot record errors in generating related tasks.

Pallets are used to receive goods, to transport them to picking locations or even to store items on them. By labeling the pallets, the application gives the goods a permanent traceability, avoiding its loss.

Last but not least, xTrack WMS is based on the use of hardware. Warehouse operators use mobile terminals to perform tasks. Our company can provide you with a wide range of equipment and hardware accessories, from mobile terminals to printers and labels.

Packaging Management

By managing packaging, you can benefit from the traceability of returnable packaging that is traded by the company. There may be several cases in which these packages are managed:

• Reception in the warehouse.  The packaging is taken from the customer in custody. Reception can be achieved through:
– cross docking reception operations;

– goods reception operations in the warehouse for storage with other goods.

• Delivery from the warehouse.  These packages are delivered to the beneficiaries of the 3PL warehouses. From the customer’s point of view, the packaging is in the custody of your company, and from the point of view of your company, it is in the custody of the beneficiary. Exit is done on both normal and Cross Docking commands.

• Transport of goods from the customer to the beneficiary for Full Truck without passing through your company warehouse.  Through this function, the packaging is automatically taken into custody from the customer and handed over in custody to the beneficiary. The operations will be registered in the xTrack TMS application and will be exported to the xTrack WMS application where all the stocks related to the packaging will be centralized.

RFID Pick by Light Pick by Voice

RFID, Pick by Light and Pick by Voice technologies represent for xTrack WMS only other methods of collecting or transmitting data from the field, further streamlining human activity.

These technologies cannot be applied in any project. Depending on the characteristics of the items, the way of storage, the type of delivery orders and other factors, the use of one or more of these technologies is chosen. Based on the tests and projects implemented, it can be established at what stage the use of these technologies has major benefits:

• RFID is recommended for reception, delivery verification and inventory operations, where it is useful to identify several items simultaneously.

• Pick by Light is used exclusively for picking operations (picking), because it ensures a significant increase in efficiency – the picker no longer reads from the portable terminal.

• Pick by Voice is most common in picking areas, but the same technology can be used successfully in sorting areas. The higher the required number of readings of information on the terminal, the more efficient Pick by Voice is.

Pick by Vision is a new technology in which useful information is transmitted through a hologram on the lens of special glasses. This technology contributes considerably to increasing efficiency in certain approach scenarios and in combination with some of the technologies mentioned above.

xTrack WMS modules


Entries represent the flow of goods to be received in a warehouse. These can be based on orders placed at the supplier or return orders from customers. In xTrack WMS there is a hierarchy of these commands for high reception flexibility. An input command can be separated into several actual receipts with different data, or multiple input commands can be received simultaneously by the same operator or multiple operators. Thus, you can track 3 types of quantities at the level of input commands:

  • the quantity ordered – what is to be purchased from a supplier;
  • the written quantity on the supplier’s delivery documents referring to the quantity ordered;
  • the quantity actually received by the warehouse operators using the mobile terminals.

The input command can be automatically imported from external systems (eg ERP), entered or generated through the functionality of the xTrack WMS application. Receiving entries can be done by identifying barcodes or RFID to save real-time data in the application.

Put Away

Put Away (move freight) is the process by which goods received is placed on the shelf or in different storage locations. This process is automatically coordinated by the xTrack WMS application based on a complex and configurable algorithm in which different criteria are introduced, such as: location, quantity, partner, product family, FEFO, etc. The xTrack WMS solution ensures:

  • transmission of tasks (work tasks) through mobile terminals;
  • assigning tasks to multiple users;
  • prioritization of tasks ;
  • traceability of stored items.

The optimal storage location identification algorithm, PA, is configurable to take into account the configuration of the warehouse at the time of the put away operation and subsequent operations in the warehouse. These principles lead to a substantial saving of space and effort in handling.

According to the basic principles of xTrack WMS, the put away operation is assigned automatically, being able to be interspersed among other activities that become more important at a given time.

Cross docking

Reducing delivery times from the manufacturer to the end customer, in the distribution process, requires an efficient flow of goods through a warehouse or a logistics HUB.

The cross docking operation is the transfer of goods from the receiving area directly to the delivery area without the need for intermediate storage. The xTrack WMS application allows:

  • taking cross docking orders from the reception or from a predetermined location;
  • sending cross docking orders to the delivery area;
  • different types of cross docking : continuous or pre-allocated, consolidated or deconsolidated.

It is made on the basis of firm orders from customers or on the basis of characteristics of the goods received.

A complex cross docking process is configured in the xTrack WMS application so that the warehouse operator is guided by the stream to increase efficiency.

In addition to the issues related to the transition of goods, the accompanying documents must also be taken into account. They are generally managed by people other than those who handle the goods.


The exits represent a complex and staged process, which benefits from the total automation of operations and which begins with the collection of goods (picking ) and ends with the loading into trucks. Automation involves several steps:

  • importing from the ERP or manually entering in the module running on the computer exit orders (delivery to partners) or transfer orders between warehouses;
  • collecting goods in the warehouse by task- sites (tasks) performed by the mobile terminal or a list of goods collection (picking list);
  • checking, through tasks, with the mobile terminal or on the basis of a loading list, the goods collected (picked).
  • loading into cars, through tasks , with the mobile terminal;
  • export of the delivery result to ERP;
  • issuance of related documents (AWB, Notice accompanying the goods).

Depending on the stage of the goods exit process, different technologies can be used: barcodes, RFID, Pick by Light or Pick by Voice.


Picking is the process of selecting and collecting items that belong to an outbound order for delivery to customers or other warehouses, if it is a transfer order. The xTrack WMS application offers:

  • picking algorithm configurable according to the desired criteria;
  • picking through tasks performed with mobile terminals;
  • the possibility of picking on the piece, box or pallet;
  • generating labels for the collected pallets;
  • traceability of collected items.

There are several types of picking that are implemented in the xTrack WMS application: batch picking, wave picking, command by command .

Picking is the operation that generates the largest volume of work in a warehouse. For an increased speed of this operation, xTrack WMS allows the configuration of complex algorithms for automatic assignment of tasks . There are implementations which are automatically managed over 200,000 tasks CEs by picking a day.


The term replenishment is used in xTrack WMS for several scenarios. Replenishment commands are generated by automatic flows :

  • for the picking area ;
  • between the warehouses of the same company;
  • from suppliers to the company.

Depending on the type of replenishment , some processes are fully automated and others are partially automated to allow the validation of an authorized user. A 100% automated process is the replenishment of locations in the picking area where we have developed several types of replenishment , depending on the rotational speed of the stock and the characteristics of the picking area .

The algorithms underlying the generation of replenishment orders are configurable and take into account the evolution of sales for each item based on histories and current evolution.

Replenishment is designed to ensure increased efficiency for customer orders by ensuring a proper stock of goods on the shelf.


Stock checking is an important process in the xTrack WMS application. It can be of several types:

  • quantitative or qualitative verification;
  • checking stock at a location;
  • checking an item from a location;
  • verification after receipt of goods;
  • check after picking .

The xTrack WMS application allows an advanced traceability of all quantitative or qualitative differences found during the verification, offering tools for their manual or automatic administration.

Checks can also be made by taking data from external systems such as scales, counters or volume measuring equipment.

The verification can be performed using an application module running on PCs, but also with the terminal, in the field, through tasks (tasks) assigned to the user, depending on the type of verification and the type of products to be verified.

Check after picking can also be used to pack the goods for delivery.


Labelling is essential in logistics processes and is done for:

  • barcode item;
  • mandatory translations to be applied on products;
  • for pallets received or ready for delivery;
  • AWB for courier shipments;
  • identifying locations with barcodes.

xTrack WMS offers an integrated, intuitive, user-friendly module for label design that allows:

  • a flexible label format configuration;
  • several types of labels depending on the flow (input, output, etc.);
  • using several types of sizes.

Labels are streamed in different formats and can be printed on any printer model (roll label or classic A4 printer) that the user selects. All labels that are sent to printers can be previewed and stored in the application database. They can also contain any type of information requested by the customer, from 2D barcodes to pictures or graphics.


Inventory is an operation that can be done several times a year. In addition to verification operations, the xTrack WMS application allows various types of inventory:

  • complete inventory that blocks standard reception and delivery activities (annual inventory);
  • cyclical inventory that is performed without blocking the activities in the warehouse;
  • inventory by location or item survey.

An inventory is made by one or more people in parallel on different areas of the warehouse. Teams and people are assigned at the level of any inventory order.

Any inventory shall be made on the basis of a control stock which shall be generated, as the case may be, at the initiation of the inventory or at the actual commencement of the inventory at a location or item per location. The inventory takes into account the type of item, if it has a batch characteristic (expiration date) or is uniquely identified by serial number. The differences are processed by the original xTrack WMS technology, Adjustment Bin. The inventory result can be viewed in real time at the general stock or location level, or at the user level (inventory team).


xTrack WMS has the most flexible and intuitive integrated reporting mode currently available, and an unlimited number of reports can be defined in addition to the standard ones offered within the application.

A report can be viewed in several ways:

  • printable format used, in particular, for documents issued from the xTrackWMS application;
  • pivot format, where each user can save their own view formats for the same report;
  • tabular format, which is very easy to export in xls files
  • visual graphic format (pie chart, etc.)

From any format it can be exported in files of different types (TXT, HTML, PDF, XLSX, CSV, etc.).

The user of the application, with rights in this regard, generates reports that can be sent automatically to printers or by e-mail through its own xTrack WMS functionality. Standard reports can be supplemented by an optional Dashboard module for real-time viewing, on-screen screens or by management, of the status of activities.


VAS  (Value-Added Services) are all activities arising from the need to make changes to the Articles and inventory features. The VAS streams implemented in xTrack WMS cover:

  1. operations that do not change the stock:
  • labeling (translations, barcodes)
  • individual item packaging;
  • item status check;
  1. stock exchange operations:
  • packaging in kits;
  • unpacking of kits;
  • transforming one article into another article.

VAS operations can be planned manually or generated automatically, depending on the stock required to honor customer orders.

The xTrack WMS keeps a clear record of the performance of each VAS operator in order to perform KPI (Key Performance Indicator) reports, and the results of stock transformations are automatically sent to the ERP application for real-time synchronization of stocks.

Over 250 successful software deployments

We wanted full automation of the workflows in the warehouse and, together with Axes Software, we managed to achieve our goal. Using xTrack WMS, we have reduced the time required to process orders and have developed the ability to make an impressive number of items available to our customers. We started using the application when we delivered 300 orders a day, and today we can even fulfill as many as 12,000 orders. Black Friday doesn’t scare us, we can deliver the ordered products quickly and efficiently!

The biggest benefit of implementing xTrack WMS was that we managed to process more than twice the number of customer orders per day. Our order processing capacity increased from 3,000 lines before implementation to 7,000 lines after deployment, using the same resources as people and storage space. This major benefit hasn’t been the only one. Stocktaking in the warehouse is much faster now and delivery errors have been reduced to an imperceptible level, which has allowed us to focus on other essential aspects of our business. Also, with the implementation of xTrack WMS, the professionalization process of the employees directly involved became a necessity that led in a short time to a much higher accuracy of the final result of the daily activity – PRODUCTIVITY.

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Alexandru Vîrban
Sales Manager
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